Supplier Integration: Digitally Integrate Supplier Test Results

If you send inspection specifications as PDF files, you can never be sure which version the supplier is actually using for inspections. In Testify, each specification is created once in the Checklist Designer and, once saved, applies in the same version to all connected suppliers. Inspection object types allow items, product groups, and supplier assignments to be mapped hierarchically, so that each supplier sees exactly the inspections that apply to their parts. Tolerance limits and required fields ensure that incomplete or invalid values are not submitted in the first place. Multilingual support based on a single database covers international supply chains.

Connected suppliers work in their own, clearly defined area: Through roles, permissions, and restrictions to individual test items, each supplier sees only their own orders and data. Inspections are conducted on the go using a tablet or smartphone—even without an active internet connection—and include photo and video documentation taken directly at the component. This eliminates the need for a central collection point consisting of email attachments and Excel spreadsheets that no one wants to consolidate—the results are entered into the system the moment they are generated.

If an inspection result deviates from expectations, the defect is recorded directly in the relevant inspection step—including a photo, severity level, and category—and automatically assigned to the appropriate person in Purchasing or Quality Assurance. Both sides see the same process and timeline, rather than having to coordinate via separate email threads. Corrective actions continue with deadlines and assigned responsibilities until the root cause is resolved. This creates a solid foundation for supplier meetings and audits, without anyone having to search through photos and emails beforehand.

Because all audit results are stored in a structured format within the same system, supplier quality can now be compared rather than estimated for the first time. Through reporting, the purchasing and quality management teams can see which suppliers repeatedly cause deviations, how the defect rate evolves over time, and which items are responsible for these issues. Pareto analyses and trend lines transform isolated cases into a reliable assessment that can be used to support price negotiations and supplier decisions. For more in-depth analyses, the data can be transferred directly to Power BI or the existing ERP system.