Media Breaks

Media breaks occur when information or data must be transferred from one medium to another, such as from paper to digital systems. In industrial companies, media breaks are common sources of errors, inefficiencies, and delays. They are particularly relevant in areas such as quality management (QM), quality assurance (QA), production, logistics, and IT.


Media breaks often lead to the following problems:

  • Error-prone: Manual transfers increase the risk of input errors and information loss.
  • Time-consuming: Manual data capture and transfer are time-intensive and resource-consuming.
  • Lack of transparency: Information stored in different media can be difficult to access and poorly traceable.
  • Silos: Different departments or systems often work with isolated data, hindering collaboration and efficiency.

Examples of Applications in Industry

  • Food industry: In production and quality control, media breaks can lead to delays and errors in documenting hygiene measures.
  • Chemical industry: Safety data sheets and production instructions that need to be transferred from paper to digital systems are prone to media breaks.
  • Automotive: In the supply chain and quality inspection, manual data entry can cause delays and errors in parts tracking.
  • Mechanical engineering: Maintenance logs and production reports kept on paper are often not available in real-time, leading to information deficits.

Approaches to Solutions

The following measures can be taken to minimize media breaks:

  • Digital checklists and tools: Using digital applications helps to digitize processes and avoid media breaks.
  • Integrated systems: Integrating IT systems ensures seamless data exchange between different applications and departments.
  • Automation: Automated data transfers reduce manual interventions and thus error sources.
  • Training and awareness: Employees should be trained in using digital tools and made aware of the risks of media breaks.


The digitization of processes offers numerous advantages:

  • Increased accuracy: Automated data transfer reduces errors and improves data quality.
  • Time savings: Digitized processes are faster and more efficient as manual entries are eliminated.
  • Transparency: Real-time data access improves traceability and decision-making.
  • Increased efficiency: Integrated systems and automation ensure better collaboration and optimized workflows.


Media breaks pose a significant challenge for industrial companies. Digitizing processes and using integrated, automated systems can help overcome these breaks, increase efficiency, and reduce error-proneness. Our digital checklist tool offers an effective solution to minimize media breaks and optimize your industrial processes.


Further links:

Digitization of quality inspections in the manufacturing process at STIHL Tirol.