Save paper: 6 good reasons for less paper in your company.

Paper is an important part of our current day-to-day working environment, but it is also a drain on resources. More and more companies are therefore turning to digital alternatives to reduce their paper consumption.

There are multiple good reasons for saving paper at work.

Why does it makes sense to save paper in a business?

We are presenting 6 reasons to use digital alternatives:

• Sustainability: Eliminating paper documents conserves resources and reduces the environmental footprint.
• Reducing costs: Paper is becoming more and more expensive and the consumption of paper documents can quickly lead to high costs. Digital alternatives are often more cost-effective.
• Faster search and better overview: Digitized documents can be searched and found easily and quickly. Filing is clearer and saves space.
• Durability: Paper documents can fade or become damaged, whereas digital documents have a long-term shelf life and can be retrieved at any time.
• Efficiency: Paper processes are often laborious and time-consuming. Digital alternatives enable faster and simpler work processes.
• Flexibility: Paper documents are location-bound, whereas digital documents can be accessed from anywhere. This enables new work concepts such as flex desk or remote work.

1. Sustainability

Paper is a natural raw material that consumes a great deal of energy and water in its production. Saving paper therefore also means conserving resources and reducing the ecological footprint. More and more companies are therefore either opting for sustainable paper products made from recycled materials or switching entirely to digital alternatives.

2. Costs

Paper is not only an important issue ecologically, but also economically. Paper is becoming increasingly more expensive and the consumption of paper documents can quickly lead to high costs. Added to this are costs for printers, printer cartridges and other related supplies. By using digital alternatives, companies can not only save resources, but also money.

3. Storage and archiving

Paper documents must be carefully stored and archived in order to be found again later. However, this can be very time-consuming and searching for specific documents can become difficult. In addition, a lot of space has to be provided for archives, which again increases the expenses for rent. Digitization offers many advantages here: Documents can be searched and found quickly & easily, and storage is much more organized and space-saving.

4. Durability  

Paper documents can quickly fade or become damaged, for example by moisture or mold. Digitized documents, on the other hand, have a lasting durability and can be easily accessed and read at any time.

5. Efficiency

Paper processes are often costly and time-consuming. A lot of time and manpower can be lost when printing, filing, searching and archiving documents. Digitized documents, on the other hand, can be easily and quickly accessed, edited and forwarded, which simplifies and speeds up work processes considerably.

Digital processes provide an easier and more efficient way to get work done. Companies can save costs and time that they would otherwise spend on manual processes. For example, many smaller tasks can be completed digitally, such as obtaining signatures or keeping statistics, which in turn helps processes to be completed faster.

Replacing paper processes also creates the opportunity to automate workflows and procedures.

6. Flexibility

Paper documents are location-bound and have to be filed and processed at a specific workstation. Digitization, on the other hand, enables new work concepts, such as flex desk or remote work. By using digital documents, employees can access their work on any device, at any time and from any location. This allows them to work more flexibly and efficiently.

Conclusion

We should be aware of how we use paper and reflect on where the use of paper is actually necessary in our operations.

Saving paper in operations offers many benefits, from sustainability and cost savings to greater efficiency and flexibility. That’s why more and more companies are turning to digital alternatives over paper documents as a way of reducing their paper consumption. If you also want to save paper in your business, there are many ways and solutions to make this happen.

Welcome to the world
of digital checklists.