VIVATIS relies on digital audits with Testify.

As one of the largest groups in the food and luxury food industry in Austria, VIVATIS Holding AG has a broad portfolio with more than 20 well-known brands. These include Maresi, Wojnar’s, Weinbergmaier, Gourmet and Senna. Headquartered in Linz, the company employs almost 3,500 people at locations in Austria and Europe and generated sales of over one billion euros in 2022.

More than 35 standards and norms have been implemented in the VIVATIS Group. Numerous internal audits are carried out to check that these are being implemented in accordance with the rules. In the last six months alone, Group quality management carried out around 35 audits, not including supplier audits.

As part of the Testify implementation, the first step was to develop a scalable structure for conducting internal audits. Thanks to the summary of the requirements of the various standards in an integrated catalog of requirements, the audit program was further optimized. Redundant surveys of the respective departments can thus be avoided in future. In addition, the respective requirements were assigned directly to the relevant locations. Currently, only the implementation dates and auditors still need to be defined in the audit planning.

Once an audit has been completed, the report is generated automatically and contains the findings, scoring and deviations as well as photo documentation. Defect reports are sent directly to the colleagues concerned on the basis of a workflow that has been created.

The digitization of quality-relevant data is progressing

Implementation of the digital audit structure began at the end of 2022. The first audits were carried out digitally in the first quarter of 2023 and the structure was optimized. The aim is now to gradually roll out the system across the Group and make it accessible for internal audits.

Parallel to the development of the audit structure at the holding company, Weinbergmaier, a subsidiary of VIVATIS Holding AG, used Testify to implement a system for the digital recording of all quality-relevant process data. This ranges from the delivery of raw materials to the delivery of finished products. Together with the audit and inspection data, this provides an extensive system for direct quality recording and evaluation of processes and products.

Many advantages

The newly introduced system saves time in audit preparation, report creation and action tracking and also massively increases the quality of the reports. Another advantage is that the audit data evaluated via Power BI can also be linked to other process and quality-relevant data. Group-wide quality management also benefits from the possibility of analyzing weak points across all Group locations, which is essential for the long-term planning of strategic quality assurance measures in the companies.